• Rental fees are due in advance with a 50% deposit required at signing, balance due within 30 days; check made to the museum.
• $200 refundable damage deposit is required for all users with a check payable to the museum, due two weeks prior to the event
• A certificate of insurance is required w/liability of $1,050,000 as per State of NM Risk Management, due two weeks prior to the event
• Alcohol requires a Picnic Permit via the Alcohol & Gaming Division of the state, at least 4 weeks prior to the event. This is the responsibility of the user.
• Facility User understands that all areas rented are to be returned to the condition to which they were prior to Users’ utilization thereof.
• The User will be notified of any damages and is liable for said damages incurred to any/all portions of the facilities associated with their use. Any damages will result in partial or complete forfeiture of the damage deposit paid. If damages exceed the amount of the deposit, the User will be responsible for payment of additional charges incurred. The decision as to whether deposits shall be forfeited is entirely that of the Museum.
  
  

In addition to the above, the User must observe the following guidelines at all events. Failure to do so may cause damage to property or the possibility of cessation of the event by contracted security officers, police, fire marshals, etc.

1. All users are prohibited from climbing on, decorating or moving any signage, furniture or vegetation planters.
2. All guests and/or contractors are prohibited from climbing on, decorating, setting food or beverage containers on, or moving any exhibit feature or case (interior or exterior) or signage associated with exhibit.
3. Nothing may be attached to any internal or external window of the facility.
4. Nothing may be attached to any other facility surface without prior approval from the Museum Director. Poster putty is the only acceptable adhesive (no masking or scotch tape, nails, thumbtacks, etc. can be used) on any surface including all floors throughout the entire facility.
5. No decorating or setup may begin before 4:30 p.m. in any public area of the Museum. All decorations must be pre-approved. Any decorating or setup that may interfere with Museum patrons (i.e. in galleries, lobby area, etc.) will not be allowed until after 5:00 p.m. If any special arrangements need to be made, they must be discussed and pre-approved by the Museum Director or Marketing Director.
6. No open flame candles may be used for decoration and no open flame cooking and/or heating devices may be used anywhere on the museum grounds.
7. No rose petals, confetti, rice or birdseed can be used at any event (including weddings.)
8. Contracted musicians (DJ’s or bands) must provide their own equipment including tables, chairs and electrical cords. Outdoor music must be turned down to 70 decibels at 11:00 p.m. and will be turned off at 12:00 a.m. (midnight)
9. Parking in fire lanes, no parking zones or handicapped parking is prohibited and violators will be ticketed and/or towed at their own expense. Any type of unloading in the fire lane must be completed and vehicle moved within 15 minutes.